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Academic Policies

Academic Integrity Policy

For future journalists and communicators, having a reputation for honesty and integrity are the basis of their credibility. In the WVU Reed College of Media’s courses, students will be held to the highest standard of ethical behavior. If students are caught cheating, or engaging in plagiarism or fabrication *, they could receive an “F” for the course or an “F” for the assignment. They could also receive an “Unforgivable F” on their academic transcript.

( *The College of Media defines “fabrication” as the invention of any fact, quote or source in a work of journalism.)

West Virginia University defines plagiarism in terms of proscribed acts. Students are expected to understand that such practices constitute academic dishonesty regardless of motive. Those who deny deceitful intent, claim not to have known that the act constituted plagiarism or maintain that what they did was inadvertent are nevertheless subject to penalties when plagiarism has been confirmed. Plagiarism includes, but is not limited to, the following:

1. Submitting as one’s own work the product of someone else’s research, writing, artistic conception, theme, thesis, dissertation, commercially prepared paper, musical piece or other written, visual, oral or electronic/computerized material that has been copied in whole or in part from the work of others, whether such source is published or unpublished.

2. Incorporating in one’s submission, without appropriate acknowledgement and attribution, portions of the works of others; that is, failing to use the conventional marks and symbols to acknowledge the use of verbatim and near-verbatim passages of someone else’s work or failing to name the source of words, pictures, graphs, etc., other than one’s own, that are incorporated into any work submitted as one’s own.

Full-Time Load/Probation

Undergraduate students are not permitted to enroll in more than 20 credits in a fall or spring semester or 14 credits in a summer semester without approval. The student's dean or dean's designee may approve requests of 21 credits in the fall or spring semester or 15 credits in the summer semester. Requests to enroll in 22 credits or more must be approved by the student's dean or dean's designee and the Associate Provost for Undergraduate Academic Affairs.

Diversity, Equity & Inclusion

The West Virginia University community is committed to creating and fostering a positive learning and working environment based on open communication, mutual respect, and inclusion, and the College of Media concurs with that commitment.

If you are a person with a disability and anticipate needing any type of accommodation in order to participate in any WVU class, please advise your professor and make appropriate arrangements with the Office of Accessibility Services (293-6700). For more information on West Virginia University’s Diversity, Equity, and Inclusion initiatives, please see

The WVU Reed College of Media is actively committed to presenting diverse viewpoints to a general audience. It is vigorously engaged in seeking, nurturing and maintaining ties to a base of multicultural sources. In public relations and advertising, the College of Media equates excellence in campaigns to representing and communicating with diverse clients and audiences. In news storytelling, excellence is equated with the ability to produce stories for and about a wide range of communities and audiences.

WVU Days of Special Concern

West Virginia University recognizes the diversity of its students and the needs of those who wish to be absent from class to participate in Days of Special Concern, which are listed on the University’s online academic calendar. Students should notify their instructor by the end of the second week of classes or prior to the first Day of Special Concern, whichever is earlier, regarding such absences. The professor will make reasonable accommodations for assignments that a student misses as a result of observing a Day of Special Concern, providing the absence/s are discussed with the professor in advance.

Withdrawal from Class or University

Generally, students can withdraw from one or several courses after the Drop/Add period but prior to the Withdrawal Deadline published in the University Calendar (during the 13th week of instruction for spring and fall terms). A grade of W will be recorded on the transcript, indicating the student withdrew from the course. The grade point average is not affected, but student progress within their College of Media major may be impacted, as well as the ability to retain financial aid. “Attempted Hours” on the transcript include all courses for which a W is recorded. If a student does not follow the university’s withdrawal procedures, the final grades earned by the student will be recorded on the transcript. 

NOTE: No longer attending a course or not logging into an online course does not constitute withdrawal. Students who do not formally drop or withdrawal from a course they are no longer attending will receive a failing grade for the course.

Additional Policies for Online Courses

Requesting Permission to Enroll

To request permission to enroll in a College of Media Online Undergraduate Programs course, you must contact Extended Learning at 1-800-2Learn2 or 304-293-2834 and let them know which course(s) you would like to sign up for. They will help walk you through the registration process, answer your billing questions, and get you on your way to completing your College of Media courses. They will also check your prerequisites to make sure you get into the appropriate courses.

When you contact Extended Learning be sure to have the following information available: your full name, last four digits of your WVU student identification number, course number, course name, and current credit hours in which you are enrolled.

If you have questions about the Extended Learning registration process please e-mail them at

Students cannot officially enroll in online courses until their priority registration date.

Enrollment Restrictions During Fall and Spring Semesters
Please note that there are certain established enrollment criteria regarding credit hours for online courses offered during the regular academic year (Fall and Spring semesters). During the fall and spring semesters, College of Media courses are first reserved for non-traditional, adult learners carrying less than 12 credit hours and undergraduate students graduating that semester. One month in advance of the Fall and Spring semesters, the 12 credit hour restriction will be removed from all online courses allowing students taking more than 12 hours to enroll. Any remaining seats will then be filled on a first-come, first-served basis. Students should contact Extended Learning directly after the restriction has been lifted to enroll in these courses. There is no minimum credit hour restriction in the Summer terms, however a maximum of 12 credit hours can be completed online during the summer terms. Please e-mail with questions regarding these restrictions.

Adding a Course

You may add an online course, based on 12-credit restrictions and availability, up until the third day of any term. To request permission to add a course, please call Extended Learning at 1-800-2Learn2 or 304-293-2834. When you contact Extended Learning be sure to have the following information available: your full name, last four digits of your WVU student identification number, course number, course name, and credit hours.

Prerequisites and Admission to Sequential Courses

The College of Media Online Undergraduate Programs adheres to all listed prerequisites. Although registration for both summer sessions are approved in advance, the College of Media Online Undergraduate Programs administration reserves the right to administratively delete students from upper-level courses when prerequisites have not been met.

Please e-mail for more information.

Double and Triple Minors

Students who double-minor in Advertising and Public Relations will need to choose an additional course from the College of Media Online Undergraduate Programs 200-level or above open enrollment courses in place of JRL 101 (since JRL 101 is required for both minors and can only be counted once.) ADV 201(Advertising and Society), JRL 489 (Media Ethics), JRL 428 (Media Law), and any 200-level or higher, open-enrollment, online special topics courses are choices available to students.

Students who double-minor in Sport Communication and Advertising must also take PR 215. Students who double-minor in Sport Communication and Public Relations, must also take ADV 215 or ADV 201as well as one 200-level or higher, open-enrollment, online course in place of PR 410.

Students who triple-minor in Advertising, Public Relations, and Sport Communication, must complete all listed courses. However, JRL 101 and PR 410 can be taken only once; each must be replaced with one of the College of Media’s 200-level or higher, open-enrollment, online courses.

Non-WVU Students

All students must be admitted to West Virginia University prior to registration. The only exception is for visiting undergraduate students who may take a course with a guest pass application. For a guest pass please visit the  WVU Extended Learning website.

Course Availability

Online courses offered by the College of Media are available to students in the Advertising, Public Relations, and Sport Communication minors year-round. These courses can be taken at any time during the school year, subject to the 12-credit restriction. The Sport Communication minor is offered in partnership with The College of Physical Activity and Sport Sciences (CPASS). Please contact  CPASS for information regarding course availability and term offered for SEP and SM courses in the Sport Communication minor.

Dropping a Course

Students must properly withdraw from a College of Media online course. Simply not logging into eCampus does not constitute a formal withdrawal. See  WVU Office of the Registrar on dropping a course.

You may withdraw from a course through STAR System or by sending an e-mail to When you contact Extended Learning be sure to have the following information available: your full name, last four digits of your WVU student identification number, course number, course name, and credit hours.

Until the Friday of the tenth week of a course (or Friday of the fourth week in a six-week summer session), students may withdraw from individual courses. Deadlines are published in the University Schedule of Courses each semester. If you follow all established University procedures and withdraw before the published deadline, you will receive a “W” on your transcript. Grade-point averages are not affected in any way by this mark.

Note: If you are dropping to zero credit hours, please call Extended Learning at 1-800-2Learn2 or 304-293-2834.


Please refer to the  Office of Student Accounts to see if you qualify for a refund. Please refer to the refund percentage for the six-week summer session, course, or program. Keep in mind that during six week summer terms, you cannot just drop the course on your own through STAR and expect to automatically receive a refund.

To request a refund, please call Extended Learning at 1-800-2Learn2 or 304-293-2834. Refunds are not guaranteed and are at the discretion of Extended Learning and College of Media administration.


The grade of incomplete (I) is given when the instructor of a course believes that the work is unavoidably incomplete or that an additional examination is justified. Incompletes will be assigned at the discretion of the course instructor prior to the end of the course. No incompletes will be awarded after a course is completed.

In order for an incomplete (I) to be awarded a written request for an incomplete must be submitted to the course instructor before the last day of the course in both the 6-week summer and the 15-week fall/spring courses.

A grade of incomplete (I) requires a written contract between the student and instructor and must include a timeline of no more than one semester. The incomplete contract will identify the following: 1) current grades on all completed assignments, 2) course work that needs to be finished according to the next semester’s course syllabus, and 3) any previous agreements made with the student (e.g., instructor will accept a different version of a previously submitted document for re-grading). For a copy of the most recent College of Media Online Undergraduate Programs Incomplete Contract please send an e-mail to The Undergraduate Extended Learning Coordinator must sign off on all incomplete contracts issued.

Concluded courses will not be reopened for individual students to make up an incomplete (I). Once an incomplete is approved the Undergraduate Extended Learning Coordinator will determine placement of the student in the next session that the online course is offered. The student will be entered as an auditor in the course the very next session the course is offered (which may mean a different instructor if the previous instructor no longer teaches the course). All previous grades earned by the student for work that appears on the current syllabus will be transferred to the current course. The auditor role will allow a student to access all the functions of the typical student role.

Note that the student will be bound by the course work guidelines of the current course (i.e., the one they have been placed in as an auditor) and that work may differ from the previous course he/she was enrolled in and be considered supplemental. The student’s incomplete work will be graded by the current instructor. The Undergraduate Extended Learning Coordinator will calculate the student’s final grade based on both sets of grades and will submit the student’s final grade to Admissions and Records.

If there is not a current offering of the online course, then the student will have to work directly with the Undergraduate Extended Learning Coordinator to make up the work. If the incomplete (I) grade is not removed within the next semester enrolled, the grade is changed to a Failure (F). The Academic Standards Committee of the College of Media may allow a student to postpone removal of the incomplete grade if the student provides justification of a delay in writing.

Grade Appeals

The same process applies to online courses as traditional classroom courses regarding grade appeals. Students have the right to appeal their final grade only. Students cannot appeal individual grades on assignments. For a copy of the most recent WVU and College of Media Grade Appeal Process please send an e-mail to

D/F Repeat Policy

WVU has a D/F repeat policy for undergraduate students who have not received their initial baccalaureate degree. Under 60 credit hours, you may D/F repeat a course. This policy applies to both online and classroom courses. Please refer to policies posted by the WVU Office of the Registrar ( for complete details.